The 21st century has seen the electronic media is taking over all communication channels, slowly but steadily. The inception of email in the program ARPANET by Ray Tomlinson started the revolution, continued by the likes of Shiva Ayyadurai, who made email for the masses, and Mark Zuckerberg, who've all contributed to negate any need for physical mails.
However, the physical mail, though almost obsolete, is still required for formal document verifications, sending parcels and packages, and more. This gives rise to the need to be aware of the mailing address protocols because nobody really has the time to actually check them out before an urgent parcel dispatch.
Knowing the correct procedures of writing a mailing address is crucial to facilitate a clean-sailing delivery.
Here is a guide on the sections that you are going to get familiarized with and clear your doubts on writing a mailing address.
- What is an address?
- How to mention an address on an envelope
- How to mention an address on a business letter
- How to format a military address
- How to mention an international address
- How to mention domestic address
- Tips for mentioning the address
- Examples of showing address
An address is a means to identify or locate a person, house, or organization. Any plot is defined by an address - which includes recipient name, house number, street name, landmark, and postal codes of the particular region. Sub-divisions of the town or block are also a part of an address, depending on the location and protocols.
Ron is planning to send a gift to his friend Jen, who lives a couple of thousand miles away. This is the first time they are spending a birthday apart, and he does not want to miss it this year too. He plans to send the gift through post, but unfortunately gets the recipient address wrong. He has to go over to the FedEx office to resend it with the right format. He missed half a day's work to resolve the issue.
It is easy to say it is Ron's fault, but the decreasing need to mail letters is the underlying cause of such an incident.
This guide will help you answer all your queries in regards to how do you address a letter and all its underlying ins and outs so that you are not as troubled as Ron.
The addresses on the envelope are a mandate which you cannot afford to a mix-up. Even the slightest of errors will result in non-delivery of the package, and needless to say, unwanted hassle which you are not looking forward to.
With at least 16mm on top and bottom on either side of an envelope or the postcard you are mailing, leaving ample space for the authority to put any barcode for delivery requirements, depending on the state it is being mailed from, it is necessary to keep it flawless. Write it on the larger side of the envelope, or keep it parallel to the longest edge of the parcel.
Also referred to as the return address, here is a list of what you need to include in this section:
Name: Including your name is a must in your letter or parcel. It must be placed on the first line of address and must be mentioned in a clean and legible font to minimize any harassment for the delivery service provider.
Business Name: This is optional as per your requirements. If you intend to send it from the business address, it is in your best interest if you also write the business name, so it's easily identifiable, should the need arise.
Building number: A building is differentiated in the books of the government as per the building numbers and is given a unique identity in the region. It is of monumental importance to get this right, or chances are it will come back to you, and you will need to take time out from your daily schedule to put it right.
ZIP: This comes in the final line of address and is filled with the designated postal code or zipcode as assigned by the United States Postal Service. It is specific to the locality or region, as the number keeps on increasing from the east coast to the west coast.
Building number, street name
State, city, or ZIP code on the final line
The final step is adding a stamp or stamps on the letter. In the United States of America, there are quite a few options when it comes to stamps. The number of stamps you need to use depends on the weight of the parcel.
Given below is a guide to help you out.
In the USA, you can use forever stamps to ship anywhere in the country for letters or parcels weighing up to 1 ounce. Forever stamps are a wise choice as you can use these irrespective of the prices in the future. For every ounce more than 1, you need to attach 1 stamp worth 15cents, and this goes on with an increase per ounce of the parcel. You can also make hay of 2 ounce stamps if you have a heavier parcel.
However, while sending postcards, it will be helpful if you save those forever stamps as the postcard stamps are normally cheaper.
When you are writing a business letter, it is not only important for you to use formal language but also adhere to a universally accepted format. Otherwise, the letter will lack a formal touch, and not the best way to make a great impression, is it?
So, how to properly address a letter to give it maximum traction?
John is going to write to his mother for the first time. He is always bad at writing letters and hated the idea of penning thoughts, which automatically restricted him from knowing the nuances of mailing letters to the army. But this Christmas, he felt otherwise and decides to write a letter to his mother, as there is otherwise no possible means of contact in the next week, at least. After finishing the letter, he is facing a crisis he did not foresee. He does not know which state or city he needs to address it to. He goes to the post office and talks to the person at the help desk.
If you are in a dilemma about how to write address on a letter while writing to someone stationed in a military post like John, this is an apt place to get all your doubts cleared without taking much of your time.
First off, details you include while writing a military letter are almost identical to the ones you write on regular mails, but a tricky part comes in when you need to write city and even state names.
In place of city, you will need to mention one of these 3:
DPO – Diplomatic Post Office
APO – Air Army Post Office
FPO – Fleet Post Office
Along with that, instead of writing one of the 49 states, you need to replace it with:
AP – Armed Forces Pacific
AA – Armed Forces America
AE – Armed Forces Europe
All of these depend on where your intended recipient is currently stationed, and you need to be absolutely specific with these details because even a slightest mistake will make the letter go right back to you! Not exactly going to be on time for Christmas then for John, right?
The ZIP code remains unchanged, although you also may need to add extra 4 digits too when required.
How to mention an international address
Are you all flustered about how to write an address on an envelope when you are mailing it to a recipient abroad? What is an acceptable format, how to write address on letter, and so on? Here is some good news for you – they are pretty much the same! Yes!
However, you need to make a small tweak, as you need to include the country name of the recipient and yourself is a mandate. This is only applicable for letters you are not sending to the military. You need to follow the aforementioned format in case it is intended for anyone working for the US army.
Of all the answers to how to write the mailing address of any kind, this is the most basic one and can work with the regular format of recipients address – consisting of:
Name of the recipient
Address of the recipient
Building number, street name
State and ZIP code
Although it is not compulsory to add the sender's address, it will come in quite handy in case your letter or parcel fails to reach the intended person, and is returned.
If it is not a postcard, you can always use forever stamps, or as per weight of your letter or parcel.
Founded in 1775, the second oldest Federal department is the United States Postal Service, USPS in short. Some interesting facts about the US postal service which can awake the curious cat in you:
1. Benjamin Franklin served as the first Post Master General of the United States.
2. It was legal to mail a baby in the US till 1915, and May Pierstorff was the last human baby mailed at just 53 cents.
3. Supai, a village in Arizona is the only state in the US today where letters are delivered by a mule.
4. A whopping 7.3 million people are a part of the mailing system, with a yearly turnover of more than $70.6 billion.
5. Set up in 1816, the post office at New Hampshire is the oldest operating post office in the USA.
Street – ST
E, W, N, S – East, west, north, and south respectively
LN – Lane
RD – Road
APT – Apartment
Andy Miles, 615 NE Chester Drive, St. Louis, OA – 32658 - 9854
55 1st Street,
PO Box: 5055
Carson City 85125
All said and done, if you are looking for any example of types of addresses and you are unsure about how to write address on mails of various kinds, fret no more! Take a look at our all-encompassing compilation.
An example of a regular address is shown below:
221 Rhine Boulevard,
A City, Florida – 32014 - 5878
In case you are searching how write address on mail intended for business purposes, here you go:
Gregory L. Luton, CEO
3113 Doctors Drive
90017 - 2589
Military addresses are, in reality, tricky to write unless you do have necessary details as per exact requirements. These entail:
SGT. Katharine R Berthold
3251 E 2nd Street,
FPO, AP 25687 - 9865
Although protocols will differ as per country, this is an example of international address format used in Germany and other parts of Europe:
Anne D. Fuchs
Annika M Ramos
2305 Oak Street
13420 – 2589
These are the fundamentals and intricacies of writing addresses on postal mails and parcels. Although not many still use this form of communication, it is an essential knowledge which you want to keep with yourself, be it for personal purpose or for official use.
This guide does a comprehensive coverage on the nuances of how to write mail addresses, and in case you are unable to remember all the long details, remember the tips, and you are never going to return to the post office to resolve issues like Ron!